10 DRAFTING RESOLUTIONS OR MINUTES
1. It should be lucidly worded all necessary verbiage being excluded.
2. It should avoid ambiguity or possible misunderstanding.
3. It should be worded positively i.e. should not be framed as a negative as the same result can be achieved by simply voting again.
4. It should consist of a single sentence though it may well contain one or more qualifying clauses and may also contain one or more co-ordinate clauses joined together by and;
5. If the subject matter involves a resolution or several paths, it is generally preferable to frame two or more separate resolutions.
6. Each resolution should commence with the word that.
Each motion must be capable of being voted on either as a yes or a no.
Where an act is not only agreed upon at a meeting but is effectively performed at the meeting for example such as the election of a director it is necessary to state at the meeting both the resolved part and that it is done.
It was RESOLVED that Mr. A Smit be and he is hereby elected as a Director of the company.